TITLE:  Office Manager – AEM Center

QUALIFICATIONS:

1. Must have High School Diploma.
2. Must have good typing skills and proficiency in the use of computers.
3. Ability to work effectively with minimal direction.
4. Must be self-directed and have good organizational skills.
5. Must be willing to work cooperatively with all members of the AEM Center and PaTTAN staff.

REPORTS TO:

            Program Administrator

JOB GOAL:

Coordinates the production and distribution of braille textbooks.  Maintains the Pennsylvania Training and Technical Assistance Network (PaTTAN) – AEM Center library of braille books.  Records and reports personnel absences.  Processes AEM Center supply orders.

PERFORMANCE RESPONSIBILITIES:

1. Receives and processes all book orders for braille books according to established procedures.
2. Checks for book availability in the AEM Center library and other sources.
3. Keep the PaTTAN AEM website updated with current books available.
4. Assigns books to contracted braille transcribers if book is not available elsewhere.
5. Enters and maintains records of each book ordered and tracks all correspondence and activity relative to its production and delivery.
6. Forwards braille orders to the braille staff for embossing.
7. Prepares purchase orders to procure braille books from other sources.
8. Gives notice to BLaST business office as purchase orders are complete.
9. Prepares invoices for books produced for out of state agencies.
10. Prepares board check vouchers for contracted braille monthly.
11. Prepares and processes the Federal Quota census annually.
12. Receives and processes Federal Quota orders as they come in.
13. Inventories supply needs for AEM Center and prepares purchase orders as necessary.
14. Prepares evaluations for AEM staff annually.
15. Reports AEM Center personnel needs to BLaST IU 17.

16. Assists in production of AEM Center formats to support timely delivery.

TERMS OF EMPLOYMENT:

Twelve (12) months, (260 days), salary, work schedule, conditions of employment in accordance with current BLaST, Intermediate Unit #17 salary schedule and Board of Directors policies governing non-certified employees.

EVALUATION:

Performance of this position will be evaluated annually.